Privacy notice for Patrick F. O’Reilly & Co Solicitors
We are commited to fulfilling our obligations under the Council Regulation (EU) 2016/679 (GDPR)
This notice explains how and why we process your data, and explains the rights you have around your data, including the right to access it and to object to the way it is processed.
We are a Firm of Solicitors and our contact details are as follows:
Patrick F O’Reilly & Co. Solicitors, 9-10 South Great George’s St., Dublin 2, Ireland, T: +353 1 6793565, F: +353 1 6792812, E: firstname.lastname@example.org, Dx 253010 Dame Street.
‘Personal data’ is any information that relates to a living, identifiable person. This data can include your name, contact details, and other information we gather as part of our relationship with you.
It can also include special categories of data, which is information about a person’s race or ethnic origin, religious, political or other beliefs, physical or mental health, trade union membership, genetic or biometric data, sex life or sexual orientation. The collection and use of these types of data is subject to strict controls. Similarly, information about criminal convictions and offences is also limited in the way it can be processed.
In general terms, we process your data to respond to any query or provide you with details of the services we offer or events or publications, we will respond to your query when telephoning the office, emailing us through the email addresses on our website or queries sent through our contact us form. If we agree engagement terms we will process your data to fulfil our responsibilities in the relationship that we have with you.
Our newsletter and marketing emails will provide you with the option to opt out of future mailings. You can also use this option to manage the type of mailings that you receive from us.
We also gather non personal data such as analytical information collected on an aggregate basis from visitors to the website. This data cannot identify you or be used to contact you.
Personal data received from third parties
Our clients, the Courts and other legal professionals may include personal data about individuals that is relevant to a legal matter that we are working on. We are committed to protecting all personal data that we hold and will treat this data with the same care that we treat data held about our clients.
Data we may process to provide our services to you
Your contact details so that we can share information with you.
Information that you provide to us to confirm your identity when you first instruct us so that we can meet anti-money laundering requirements.
Information contained in emails or other correspondence from you and records of telephone calls or meetings with you so that we can:
- Understand your objectives
- Provide you with advice
- Carry out your instructions.
Details of transactions you carry out through us and of the fulfilment of our services to you so that we can:
- provide you with legal advice and business services;
- carry out administration and billing purposes and for other purposes which are reasonably incidental to the services being provided;
- send or provide you with access to legal and regulatory information, and invitations to events, and maintain our list of contacts
- Monitor progress
- Deliver our services
- Complete financial transactions
- Issue bills and arrange payment with you.
Legal bases for processing
There are three grounds under which we may process your data to provide you with legal services. These are
- processing necessary to perform your requirements and to deliver the services that we have contracted to provide for you: or
- where you have given consent for us to process your personal data; or
- processing required for compliance with a legal obligation to we are subject.
The nature of some of our work dictates that we will hold special category data that relates to you. Additional grounds under which may process your data are:
- when pursing or defending a legal claim;
- when protecting your interests if you are physically or legally incapable of giving consent;
- where you have provided us with explicit consent to the process your data; or
- where the data we are processing has already been made public by you.
For some processing purposes, we share your data with third parties.
Who we share your data with
Third parties when that is appropriate to fulfil the requirements of the service we are providing for you.
How we store your data
Your personal data is held in both hard copy and electronic formats.
Electronic data, including emails, is stored on our secure servers, which are located in this jurisdiction
We rarely transfer personal data to other jurisdictions. If we need to do this with your data we will tell you about the transfer and the safeguards in place to protect your data, before the transfer takes place.
How long we keep your data
If we are providing legal services to you we will notify you about how long we will keep your data for when we close your matter with us.
We maintain a schedule which dictates how long we keep documents for. Our document retention schedule ensures we; meet statutory requirements, reflect limitation periods for action following completion of a legal transaction or reflect good business practice.
Once the applicable retention period expires, unless we are legally required to keep the data longer, or there are important and justifiable reasons why we should keep it, we will securely delete/destroy the data.
Your rights as a data subject
As a data subject, you have the following rights in relation to your personal data processed by us:
- To be informed about how your data is handled;
- To gain access to your personal data;
- To have errors or inaccuracies in your data changed;
- To have your personal data erased, in limited circumstances;
- To object to the processing of your personal data for marketing purposes or when the processing is based on the public interest or other legitimate interests;
- To restrict the processing of your personal data, in limited circumstances;
- To obtain a copy of some of your data in a commonly used electronic form, in limited circumstances;
- Rights around how you are affected by any profiling or automated decisions.
Exercising your rights, queries and complaints
For more information on your rights, if you wish to exercise any right or for any queries you may have or if you wish to make a complaint, please contact our Data Protection Coordinator at email@example.com